1. The exhibitor has agreed to attend the event listed and to display relevant merchandise in the designated/allocated area during operating times specified by the event organisers. If this requirement is not met, the event organisers have the right to refuse application from such exhibitors at future exhibitions and exhibitors may be asked to leave the premises if they fail to comply.
2. All exhibitors agree to maintain their exhibition material within the allocated stand area in accordance with safety regulations. All exhibits are to be subject to the approval of the event organisers and WHS regulations. A WHS audit will be conducted on the day and any issues that are found are to be rectified by the exhibitor. All sun shelters must be securely anchored and weighted down appropriately.
3. The exhibitor has agreed not to display or give benefit to any other business outside the exhibitors own. Under no circumstances is an exhibitor to share or sub-let a stand or display other business’ promotional material. This includes the display of other promotional material/sign.
4. The event organisers are not responsible for the security, loss and damage to any of the exhibitor’s items, materials and belongings left unattended or overnight. This also includes damage and loss to said items in an emergency situation.
5. Except as stated herein, the event organisers make no representations, conditions or warranties in relation to the event. Under no circumstances shall the event organisers be liable in contract or otherwise for any injury to or to death of any person, damage to property, economic loss or any indirect, special or consequential damages caused by or arising out of the exhibition or cancellation of the exhibition, and the exhibitor shall indemnify and keep indemnified the event organisers against all costs, damages, claims or proceedings whatsoever in respect thereof. In particular, the exhibitor hereby confirms that the Public Liability Insurance policy held by them covers risks associated with display of merchandise at this exhibition by the exhibitor.
6. The exhibitor will be held liable for any damage to walls, floors, carpets or equipment of the building where the exhibition is being held or any event organisers’ material or equipment.
7. The event organisers shall not be under any responsibility or liability whatsoever for damages to an exhibit by loss, damages, fire, water, storms, strikes, riots or any other cause whatsoever. As an exhibitor you understand that you take full responsibility for your stand and any associated costs that may arise out of your participation at the exhibition.
8. The exhibitor shall meet its financial obligation to the event organisers by meeting the exhibition fee payable on the booking form upon lodgement of the booking form.
9. The event organisers reserves the right in unforeseen circumstances to amend, alter or relocate the space or the location of an exhibitor’s stand and the exhibitor can take no objection or make any claims for compensation or damages in relation to any allocation of or the space re-allocation by the event organisers.
10. Exhibitors should be aware that an assertive pre-festival marketing campaign will be implemented by the event organisers to ensure optimum event success. Subsequently;
11. No responsibility will be accepted by the event organisers for lack of attendance or loss of profit to any exhibitor.
12. The exhibitor fee is not refundable if this booking is cancelled.
13. The organiser shall do everything within reason to postpone the event in case of lock out, explosion, flood, natural disaster, fire, civil disturbance, and accident or by reasons the venue becomes unavailable for part or the entire exhibition. Any loss incurred by the client due to the above, shall not be the responsibility of the organiser.
14. The client shall participate in the exhibition at his or her own risk and hereby indemnifies the organiser from all claims and demands in respect of or resulting from any accident, damage to property (owned, hired or leased), injury or death to any person for the duration of the exhibition which the organiser is or could become legally liable.
15. Exhibitors are required to insure their stand area for Public Liability. A Certificate of Currency needs to be provided to The Entertainment Grounds for no less than $10,000,000 (10 million Australian dollars), endorsed to indemnify the event organisers. All stall holders must comply to risk management and WHS under the direction of the event organiser.
16. Any PR exercises in relation to the event run by The Entertainment Grounds are carried out with purpose to increase the attendance and profile of the event. There will be no assurances that any vendor will gain direct publicity out of these advertisement or PR campaigns. Any vendor that might be utilised in such a promotion will be at the discretion of the organisers.
17. Spaces will be allocated in order of receipt of applications, upon confirmation, payment and at the discretion of the event organiser. Event requirements and a reminder will be sent one week before the fair and stand allocation will be identified at this time. The client must not permit any part of their display to extend over any boundary of their allocated space. All staff associated with a particular space must remain within the confines of the allocated space whilst engaging in any form of sales or promotions relating to that space.
18. Non payment of exhibitor fees will result in the cancellation of your booking and the reallocation of stand space without notification from the organiser.
19. The exhibitor acknowledges that they will assist using their resources through social media, own database or shop display to promote the event. The organiser makes no representation as to the expected attendance or likelihood of an exhibitor making sales or securing bookings. No responsibility will be accepted for any low levels of attendance or loss of profit to any exhibitor.
20. All exhibitors are welcome to collect their own database on the day of the exhibition and all data collected on the day is the responsibility of the stall holders.
21. Indoor exhibition spaces are limited and will be allocated by the event organiser.
22. Availability and spaces are limited per industry to ensure all vendors have opportunities to showcase themselves fairly. The limit per industry will be at the event organisers’ discretion and on a first in, first served basis.
23. The organiser reserves the right to remain the sole judge on all decisions relating to any infringement of the above terms and conditions.
24. By paying your exhibitor fee, this confirms that you have read and understood the booking terms and conditions. I agree to be bound by the terms and conditions of the event.